Service - Outsourced Finance

Monthly or quarterly reporting that gives you a clear view of business performance, cash flow, and key financial metrics, supported by expert analysis and recommendations.

Effective decision-making relies on accurate financial information and meaningful insights. At Gravita, we provide comprehensive management reporting that combines management accounts, KPI reporting, and detailed variance analysis to give you a clear understanding of your business performance.

Our tailored management accounts provide a timely overview of your financial position, including profitability, cash flow, and key business trends. Alongside this, we track and report on the KPIs that matter most to your organisation, helping you monitor performance against strategic objectives and identify opportunities for growth and improvement.

To help bring the numbers to life, we provide clear commentary and variance analysis, comparing actual results against budgets, forecasts, and prior periods. This highlights the key drivers behind performance, explains significant movements, and identifies areas requiring attention, enabling you to make informed decisions with confidence.

By transforming financial data into actionable insights, we help business owners and management teams stay in control, plan effectively, and focus on achieving their long-term goals.

VAT can be complex, but managing it doesn’t have to be. We take care of your quarterly VAT returns, including partial exemption calculations and reviews, giving you confidence that your obligations are being managed accurately and on time.

Our team keeps on top of the detail, helping you stay compliant while identifying opportunities to maximise VAT recovery where applicable. So you can spend less time worrying about VAT and more time focusing on what matters to your organisation.

View your full business credit profile, including score, credit limit and key factors affecting it, to understand how reliable the it appears to lenders, customers, suppliers and partners. We help you to identify ways to improve the credit rating and find suitable funding support.

Key benefits include:

• Improved cash flow visibility – Forecasting allows you to anticipate future cash requirements, identify potential shortfalls early, and plan funding needs in advance
• Better decision-making – Understanding the financial impact of planned investments, recruitment, pricing changes, or new contracts helps ensure business decisions are based on reliable data
• Greater confidence in growth plans – A forecast enables you to model different scenarios and assess how growth opportunities may affect profitability, cash flow, and working capital
• Early identification of risks – Forecasts can highlight potential challenges before they materialise, allowing you to take corrective action and minimise their impact
• Enhanced stakeholder reporting – Banks, investors, and other stakeholders often require forward-looking financial information. A robust forecast demonstrates proactive financial management and supports funding discussions
• Performance monitoring – Comparing actual results against budget helps identify variances, understand the drivers behind them, and improve accountability across the business

Our budgeting and forecasting service is designed to provide a practical financial roadmap for the business, giving you greater visibility over future performance and helping ensure strategic decisions are supported by reliable financial insight.

Our Virtual FD/CFO service provides growing businesses with access to experienced finance leadership, helping management make better decisions, improve cash flow, plan for growth, and provide confidence to shareholders, lenders and investors, without the cost of employing a full-time Finance Director or CFO.

We sit between bookkeeping and a full-time CFO. We ensure the numbers are accurate, but more importantly, we help business owners understand what the numbers mean and what actions they should take. We become a trusted financial sounding board, providing the insight and strategic guidance needed to scale the business profitably.

Key problems it solves:

Most business owners don’t want management accounts. They want answers to questions such as:

• Are we making money?
• Why is cash tight despite profits?
• Can we afford to recruit?
• Which customers, products or locations are most profitable?
• Are we ready for investment or acquisition?
• What are the key risks to the business?
• What actions should we take to improve performance?

• Potential targets:
• £1m-£50m turnover businesses
• Owner-managed businesses
• PE-backed companies
• Fast-growth businesses
• Multi-site operations
• Companies preparing for investment or exit
• Businesses that have outgrown basic accounting support but don’t yet need a full-time FD/CFO

Read more about when you should appoint a financial director here.

Software health check

A comprehensive review of your finance systems, processes and integrations to identify inefficiencies, risks and opportunities for improvement. We assess how effectively your software is being used and provide practical recommendations to enhance accuracy, reporting, automation and productivity.

Software set up and implementation

Whether you’re implementing a new accounting system or optimising an existing one, we configure your software to align with your processes, reporting requirements and business objectives from day one.

Software migrations

Seamless migration from legacy or unsupported systems to modern cloud-based platforms. We manage the transition process, including data transfer, system configuration, testing and user adoption, helping minimise disruption to your business.

Read why the right accounting software can make a big difference to your business here.

Making Tax Digital for Income Tax is changing the way self-employed individuals and landlords report their income to HMRC. The new rules require digital record keeping and more frequent submissions, increasing the importance of accurate and up-to-date financial information.

At Gravita, we help you navigate these changes with confidence. Our team can support you with setting up compliant processes, maintaining digital records, managing quarterly submissions, and preparing your year-end tax position. By combining technology with expert advice, we ensure your obligations are met accurately and on time, reducing administrative burden and giving you greater visibility over your tax position throughout the year.

Whether you’re a sole trader, property landlord, or have multiple income sources, we provide a tailored service that keeps you compliant with HMRC requirements while allowing you to focus on running your business and achieving your financial goals.

For more information on Making Tax Digital, click here.